Top 10 Time Wasters

     By Arthur A. Hawkins II

1) Procrastination & Excuses
If you don't start you can't finish. Reach your goals & objectives by
continually working toward them. Do not put things off! Never make things more
than they are. Do not wait until the last minute (also see #8). ACT!

2) Running Errands & Traveling
Plan ahead. Arrange tasks in order of importance and need. Make only one trip
or as few as necessary. Do not waste time making duplicate or unnecessary
trips. Combine tasks and trips. Know what you need and who has it (phone, fax
or e-mail ahead, if appropriate). Find a good time to get it. Notify them, so
they can be prepared and you do not have to wait. Avoid heavy traffic times
like rush hour (including on the Internet).

3) Rushing
Oops, you forgot, now you must hurry. . .but something important just came up
(at the last minute). Don't try to do everything at once or wait until the last
minute. List what must be done and the time it takes to do it. Schedule and
plan ahead but allow for the unexpected. Avoid the costly mistakes and
oversights of rushing. Do it right the first time. Slow down and take your
time. Relax.

4) Telephone, Mail & E-mail
Why are you calling/writing? Clearly define: your purpose and what you want to
accomplish, exactly who you are addressing, the best means of getting what you need. . . Prepare a brief telemarketing script or rough outline (practice and
review before acting). Don't waste time. Set a specific time to call, write or
log on. Take and return calls/mail when it's convenient for you. Screen with an
answering device or filter. Give out your phone number and address only to
those you want to contact you. When you accomplish your objective, move on.

5) Paperwork, Reports & Memos
Have a purpose for writing. KISS it- keep it short and sweet. Get to the point
immediately and be clear about it. Avoid unnecessary writing and duplications.
Screen incoming paperwork carefully. Continually purge that which is of no use
to you, but be careful. Keep everything where it can be easily located, updated
and used.

6) Meetings
Why meet? What's to be covered purpose, subject, scope? Schedule meetings
carefully - time, date, location, length, type, attendees. Address the issues.
Prepare everyone. Avoid unnecessary meetings.

7) Television
Informed viewer or couch potato? Why are you watching? Determine what is really important to you. You can always videotape or watch it in rerun. ALTERNATIVES:
Be a self-starter, find a hobby, start a business, exercise, read a book, do
something productive. Turn it off!

8) Planning & Decision Making
"No one plans to fail, they just fail to plan." But this can lead to the
classic "paralysis-by-analysis."  To accomplish what you want, you must ACT!
Gather the facts. Weigh both sides. Plan it out in detail ahead of time.
Combine tasks. Delegate. Prioritize. Bottom line: Get the job done. Decide!

9) Computer
Why you are using it (purpose). What is available- why make reentries or
overlook existing data? Plan - Know what you need and where & how to get it.
Back it up - prepare yourself for crashes, reusage and accidental erasures.
Limit your time online, it's addictive. Keep a record of it. Get what you need
and log off. Avoid excessive game playing. The computer is a productive tool,
but only when used wisely.

10) Just Say YES
Don't bite off more than you can chew. Be honest with people (and yourself)
about what you can take on and they will respect you for it. Use time wisely.
Schedule your day. Know what needs to be done and the time it takes to do it.
Prioritize on importance and need. Delegate. If you can't fit something into
your schedule, no matter how tempting, don't accept it! Don't be a "YES man."
Just Say NO!

                           How To Avoid Wasting Time

        * Give yourself plenty of time
        * Relax
        * Understand what must be done
        * Build the "right" habits
        * Schedule your day
        * Use "idle" time to your advantage
        * Break tasks into manageable bits
        * Prioritize on importance and need
        * Plan to work and work your plan
        * Use technology but don't get bogged down with it
        * Gather the facts
        * Analyze the situation
        * Make a decision
        * Watch out for "paralysis-by-analysis"
        * Don't procrastinate
        * Tie up loose ends
        * Implement your action plan
        * Do it right the first time
        * Know what your own "time wasters" are and avoid them
        * ACT

**********RESOURCE INFORMATION*********
This information was excerpted from Arthur A. Hawkins II's book "THE Self-
Employment Resource Guide" © Copyright. Mr. Hawkins helps the business-minded achieve success.